10 — Guides
Your data
Two things drive a report: what the portfolio held, and what it returned. How those reach us is deliberately flexible — we are not tied to any particular administration platform, custodian or data provider, and we would rather adapt to your arrangements than ask you to change them.
What we need
- Holdings — What the portfolio held, and when. Everything about allocation, exposure and concentration is built from this. Holdings move on their own as prices change even when nothing is traded, so a holding is always read at a date.
- Returns — What the portfolio and its underlying investments earned, period by period. Everything about performance and risk is built from this.
Beyond your own data, the platform supplies benchmark returns, investment returns and asset-level detail, so a report can show your portfolio against its index or break a fund down to the companies inside it without you sourcing any of that.
How it reaches us
Any of these, or a combination — different portfolios in the same firm often arrive differently.
| Route | How it works | Suits |
|---|---|---|
| Automated feed | Data flows from your administration platform, custodian or warehouse on a schedule. Nobody touches it. | The steady state for most clients. |
| File upload | Spreadsheets or files, imported and validated. Reviewable before anything is committed. | Sources without a feed, and one-off corrections. |
| Your database | We read directly from a system you already maintain. | Firms with their own data infrastructure. |
| We calculate it | We compute returns from your holdings using independently sourced pricing — see independent valuation. | Where platform returns are slow, unavailable, or worth checking. |
Linked and manual
Data is either linked — arriving automatically, not editable by hand, so it cannot drift from its source — or manual, which you import and control. Both sit side by side, each on its own tab with totals, and you can filter by portfolio, source or date range. Anything you can see can be exported; large extracts run in the background and the download appears when it is ready.
Checking before reporting
Data is reconciled before it is reported on, not after. Where a figure disagrees with its source it is investigated rather than published, and where a source revises figures after first release — which some do routinely — the affected reports are rebuilt. Part of what you are buying is that this happens without you running it.
Timing
The cycle starts when your data is available, which is a property of your sources rather than of the platform. In a typical month, holdings arrive within the first few business days after period end, returns follow a few days later once performance is released and reconciled, and reports are ready shortly after that.
Where timing varies — Some sources revise figures after first publication, and some investments are priced later in the period — a portfolio holding one of those cannot finalise until it arrives. Where your portfolios draw on more than one source, the pack moves at the pace of the slowest. Your onboarding schedule records the dates that actually apply to you, and we will tell you when something is going to be late rather than letting you discover it.